Charter Oak Cultural Center Youth Arts Institute Student Registration

2022 Fall

We respect your privacy. The information you provide on this form is used only by staff in our Youth Arts Institute program as needed, and all information is stored securely. Please COMPLETE ALL SECTIONS of this form. Incomplete forms will not be processed.

Questions
Phone: 860-310-2589
Fax: 860-524-8014
E-Mail: Danieller@charteroakcenter.org

Charter Oak Cultural Center
21 Charter Oak Avenue
Hartford, CT 06106

Student Information

Primary Guardian Contact Information

Secondary Guardian Contact Information

Registration Policies and Disclaimers

Read our policies and disclaimers below.

Youth Arts Institute Behavior Policy

  • It is our goal that all students enjoy themselves and are always safe when at our programs.
  • When any child displays behaviors that are disruptive to the teacher or other students, violent or uncooperative, staff may remove the child from the classroom to take a moment to resolve the issue through peaceful resolution and open communication.
  • If their behavior does not improve, the student may be asked to take a day off from the program and their parents/caregivers will be contacted.
  • If, after a day off, the behavior still does not improve, the student may be asked to discontinue attending the program.
  • Full parental communication will occur throughout these steps.

Youth Arts Institute Absence/Late Pick Up Policy (English)

  • I understand that I must call (860-310-2589) or email danieller@charteroakcenter.org to report the absence in order for it to be considered an excused absence.
  • Children must be picked up promptly at the end of class. If my child has more than two unexcused absences or is picked up late, I understand that he/she may be removed from the enrollment list to make room for those on the waiting list.
  • For the health and safety of our Youth Arts families, we ask that parents drop off and pick their child up at the ground level red side door and do not enter the building. 

COVID-19 Disclaimer for Registration

  • I will notify Charter Oak (860-310-2589) immediately, and keep my child out of YAI programming, if anyone in my household has been exposed to COVID-19 or is feeling unwell. 
  • I understand that Charter Oak is not liable if my child or anyone in my household should contract COVID-19.
  • I understand that my child must remain masked, covering mouth and nose, at all times while they are at Charter Oak.

Photo Release

I hereby assign and grant Charter Oak Cultural Center and partnership organizations the right and permission to use and publish the photographs/film/video/electronic representations and/or sound recordings made during my child’s participation in Charter Oak Cultural Center’s youth programming. I hereby release Charter Oak Cultural Center from any and all liability from such use and promotion. I hereby authorize the reproduction, sale, copyright, exhibit, broadcast, electronic storage and/or distribution of said photographs/film/video/electronic representations and/or sound recordings without limitation at the discretion of Charter Oak Cultural Center and partnership organizations. I specifically waive any right to any compensation I may have for any of the foregoing.

Confidentiality

All answers will be kept strictly confidential. Charter Oak’s mission is to do the work of social justice through the arts. Our free programming is designed to help those most in need, and we therefore consider household income when we assess eligibility for our classes. We welcome all families to apply. We will get back to you as soon as possible about the status of your application.

Please Note: This registration is good for one full school year. You are responsible for updating staff of any necessary changes to the information on this form.

Confidential Income Verification Form

Your participation will help the Charter Oak Cultural Center obtain additional funding which will be used to keep our programs for your children free of charge. ALL ANSWERS ARE REQUIRED.

Class Selection Form

Please list your top choice classes. Consult our current class schedule for updated classes.

Note: Requesting a class is not a guarantee that a child will be placed in a class. We cannot guarantee enrollment in any class to any family. No student is guaranteed placement in more than one class.

Special Considerations

Youth Arts Institute Behavior Policy (English)

It is our goal that all students enjoy themselves and are always safe when at our programs.

When any child displays behaviors that are disruptive to the teacher or other students, violent or uncooperative, staff may remove the child from the classroom to take a moment to resolve the issue through peaceful resolution and open communication.

If their behavior does not improve, the student may be asked to take a day off from the program and their parents/caregivers will be contacted.

If, after a day off, the behavior still does not improve, the student may be asked to discontinue attending the program.

Full parental communication will occur throughout these steps.

Youth Arts Institute Absence/Late Pick Up Policy (English)

I understand that I must call (860-310-2589) or email marlenem@charteroakcenter.org to report the absence in order for it to be considered an excused absence.

Children must be picked up promptly at the end of class. If my child has more than two unexcused absences or is picked up late, I understand that he/she may be removed from the enrollment list to make room for those on the waiting list.

For the health and safety of our Youth Arts families, we ask that parents drop off and pick their child up at the ground level red side door and do not enter the building. 

COVID-19 Disclaimer for Registration

I will notify Charter Oak (860-310-2589) immediately, and keep my child out of YAI programming, if anyone in my household has been exposed to COVID-19 or is feeling unwell. 

I understand that Charter Oak is not liable if my child or anyone in my household should contract COVID-19.

I understand that my child must remain masked, covering mouth and nose, at all times while they are at Charter Oak.

Youth Arts Institute Behavior Policy (English)

It is our goal that all students enjoy themselves and are always safe when at our programs.

When any child displays behaviors that are disruptive to the teacher or other students, violent or uncooperative, staff may remove the child from the classroom to take a moment to resolve the issue through peaceful resolution and open communication.

If their behavior does not improve, the student may be asked to take a day off from the program and their parents/caregivers will be contacted.

If, after a day off, the behavior still does not improve, the student may be asked to discontinue attending the program.

Full parental communication will occur throughout these steps.

Youth Arts Institute Absence/Late Pick Up Policy (English)

I understand that I must call (860-310-2589) or email marlenem@charteroakcenter.org to report the absence in order for it to be considered an excused absence.

Children must be picked up promptly at the end of class. If my child has more than two unexcused absences or is picked up late, I understand that he/she may be removed from the enrollment list to make room for those on the waiting list.

For the health and safety of our Youth Arts families, we ask that parents drop off and pick their child up at the ground level red side door and do not enter the building. 

Photo Release (English)

I hereby assign and grant Charter Oak Cultural Center and partnership organizations the right and permission to use and publish the photographs/film/video/electronic representations and/or sound recordings made during my child’s participation in Charter Oak Cultural Center’s youth programming. I hereby release Charter Oak Cultural Center from any and all liability from such use and promotion. I hereby authorize the reproduction, sale, copyright, exhibit, broadcast, electronic storage and/or distribution of said photographs/film/video/electronic representations and/or sound recordings without limitation at the discretion of Charter Oak Cultural Center and partnership organizations. I specifically waive any right to any compensation I may have for any of the foregoing.